Same room, more attendees, every event. Vantage Forecast names who'll skip. The AI Co-Planner brings them anyway. Velocity Scan tells you what to do next, all powered by a catalog of 50+ Vantage Points. The engine ranks them and surfaces the highest-importance ones for your plan: 1 on Free, 6 on Growth, 15 on Pro, all of them on Business.
New here? Read: What is Event Intelligence? →
Vantage Forecast predicts how many people actually show up, days before doors open, so you order the right amount of food, staff the right number of volunteers, and walk in confident.
Get attendance predictions days or weeks before your event. The model factors in repeat attendees, no-show history, registration pace, weather, day of week, and seasonal patterns, so you plan with real data, not gut feel.
Important: Prediction accuracy increases as you host more events. Your first few events establish the baseline. Each subsequent event makes predictions more accurate for your audience.
Vantage learns from your event history: no-show rates, cancellation patterns, demographic trends, and seasonal variations.
Predictions update automatically as new registrations come in, giving you up-to-the-minute attendance forecasts.
Vantage tracks registrations, cancellations, actual attendance, and demographic data from all your events.
The model identifies patterns: time of day, day of week, event type, registration timing, and historical no-show rates.
The model generates attendance predictions with confidence intervals, updating continuously as the event approaches.
After each event, Vantage compares predictions to actual attendance, refining the model for even better accuracy next time.
Are you going to sell out or fall flat? Velocity Scan tells you in real time, and tells you what to do about it. Stop refreshing spreadsheets and start making moves.
See if registrations are accelerating or slowing down compared to your historical averages and similar events.
Get early warnings when you're trending toward selling out, or falling short of capacity.
See registration pace, then ask the Oracle how your event is filling. It answers from live numbers: "nearly full, consider opening a waitlist."
Get notified when registration velocity changes significantly. No more constantly checking dashboards.
First impressions matter. Your attendees scan a QR code, get a professional badge, and they're in. No lines, no fumbling, no "can you spell your last name?" Just a smooth start that sets the tone for everything after.
Every registrant gets a unique QR code via email or SMS. Staff scan codes with any smartphone or tablet. Check-in happens in under 3 seconds.
Design and batch-print directly from your browser. Supports all popular Avery templates (5395, 5390, 5392, 74540, 8522, and more). Live check-in monitor auto-prints name tags as guests arrive.
Wi-Fi unreliable at your venue? Registrant data is cached on-device. Check people in with zero internet. Everything syncs automatically when connection returns. Your event never stops.
Shows QR code from email/SMS or provides name
Uses smartphone/tablet to scan code (or search by name)
Professional badge prints instantly (optional)
Attendee is checked in, badge in hand. < 10 seconds total.
Multi-room training programs. Multi-day offsites. CE programs across multiple session rooms. Civic engagement tours. The forecast tells you who registered. GPS multi-point check-in tells you who showed up at every room, every session, every stop. Every scan timestamped and exportable. Attendees never located.
Multi-stop runs on any event, not just field trips. Each stop stamps its own scan-in and scan-out, so the export carries minutes present per session, and the roster takes the columns you define: license number, course code, whatever your program has to file. Every off-list scan at the door is recorded: wrong event, unknown code, or duplicate. Your organizer report groups them, so you can answer "was that one confused guest, or thirty?" after the event.
Canonical use case: corporate and public service seminars. The same capability also serves K-12 field trips, summer camps, tour operators, and sports tournaments.
GPS captured at the moment of scan, never between scans.
The live map shows pinned destinations and discrete scan events, not continuous walking paths.
The operator picks the destination at every leg. The system records what happens.
Email, SMS, livestream, surveys, and reminders. All built in.
GrapesJS-powered visual editor with your tenant branding baked in. Build beautiful campaigns without touching code. Pro+
Send SMS blasts via SimpleTexting with merge tags, scheduling, and automatic opt-out compliance. Growth+
Embed YouTube, Vimeo, or custom streams on your public event page with registration-gated viewing. Pro+
Post-event surveys with NPS, star ratings, yes/no, and multiple choice. Results dashboard with visual breakdowns. Pro+
Reminders 24 hours and 1 hour before the event, a feedback request after it ends, and campaigns scheduled for a date and time. Every plan (campaigns from Growth)
Set multiple ticket tiers with per-tier attendance modes (in-person, virtual, or both). You set the prices, including free tiers. Growth+
Five stages every organizer runs. Two very different outcomes.
| Stage | Without Vantage | With Vantage | What you earn |
|---|---|---|---|
| Two weeks out | Registration count is the only number on the dashboard. Booking decisions are gut-feel. | Vantage Forecast refreshes daily. Predicted attendance plus confidence range. | Right-sized venue. Catering planned against a number, not a hope. |
| Three days out | Generic reminder blast to the whole list. Hope it lands. | AI Co-Planner identifies high-no-show-risk registrants. Drafts personalized reminders for that segment. | Show rate lifts measurably. The room reads packed instead of half-empty. |
| At the door | Paper sign-in. Bottleneck at the badge table. Event starts late. | Velocity Scan turns any phone into a check-in terminal. QR scan, sub-second per attendee. | Event starts on time. Attendees walk in feeling the event is run by pros. |
| During | No visibility into pacing. No way to course-correct mid-event. | Live check-in feed as guests arrive, with every off-list scan recorded on the event. | Mid-event corrections happen. Sentiment lifts because someone surfaced the data in time. |
| Within the hour of close | Manual follow-up later, if at all. Hot leads cool while you do the cleanup. | AI Co-Planner drafts your follow-up in your voice. You review it and send. | Higher conversion to the next-tier offer. Revenue captured while interest is at peak. |
A 350-seat innovation summit. 347 registrations on the page. Without a forecast, the organizer would hope for roughly 308 attendees, the historical 89% show rate.
Vantage Forecast flagged 24 registrants three days out. Ticket views had stopped, registration timing was late, and none had confirmed.
The AI Co-Planner drafted personalized reminders for those 24. The organizer reviewed them in two minutes and hit send.
19 of the 24 walked in.
Final count: 327 attendees. 94% show rate. Same 350-seat room. 19 more attendees per event than the no-forecast posture would have produced.
The forecast itself was accurate within 2% of the post-intervention number.
Vantage Forecast and the AI Co-Planner work together: the forecast names the registrants, the co-planner drafts the message, the organizer makes the call to send.
Yes, with a wider confidence range. Year one runs against industry averages and your event's own registration velocity. By event five, the model has learned your specific audience patterns, and the confidence range tightens. Most organizers report under 5% forecast error by month 18.
Don't. The AI Co-Planner drafts. You review and approve. Drafts that don't fit your voice get edited or skipped. Nothing leaves the platform without an organizer's send action.
Optional. Vantage exports CSV any time. Native integrations with HubSpot and GoHighLevel exist on Pro and above. The free and Growth tiers run standalone, with attendee data exportable on demand. No lock-in.
Yes. Scans queue locally on the phone. The moment cell or wifi returns, scans sync and any opted-in SMS fires. Tested on actual airplane-mode phones every release.
The Free plan needs no credit card: up to 25 events, 250 guests each, QR check-in, printable tickets, 2 AI credits a month, and one Vantage Point per event, the highest-importance signal the engine ranks. Vantage Forecast and Velocity Scan start on Growth at $39 a month, which also raises you to 6 Vantage Points. Pro raises that to 2,000 registrants an event, 25 AI credits and 15 Vantage Points. Most organizers run their first event end to end on free before deciding whether to upgrade.
Each organizer you invite gets 30 days of Pro free, no card required. The 30-day Pro trial is still open to them after that, for 60 Pro days in all.
No credit card at signup. The Free plan is the default and keeps going, and there is nothing to cancel because there is nothing on file to charge. Run one event end to end. Check the room in at the door. Read the Vantage Point your event ranks highest. Decide from there. When you want the forecast, add a card and start a 30-day Pro trial: if it doesn't leave you with a tighter forecast, faster check-in, and a higher post-event conversion rate than your current stack, cancel before day 30 and pay nothing.
Run your first event in 2 minutes, no credit card. The Free plan is the default and never expires. Add a card any time to start a 30-day Pro trial, and cancel whenever to keep the free plan.
Want the philosophy first? Read: What is Event Intelligence? →
Observed average error was 7.3% across three consecutive real events, improving with each event. Forecast attendance within 3% is the expected accuracy as the model learns from every closed event.