Same room, more attendees, every event. Vantage Forecast names who'll skip. The AI Co-Planner brings them anyway. Velocity Scan tells you what to do next, all powered by 50+ Vantage Points per event.
New here? Read: What is Event Intelligence? →
Stop guessing. Start knowing. Vantage Forecast uses machine learning to predict how many people will actually show up — so you order the right amount of food, staff the right number of volunteers, and walk in confident.
Get attendance predictions days or weeks before your event. The model factors in repeat attendees, repeat no-shows, geographic distance, registration timing, and historical patterns — so you plan with real data, not gut feel.
Important: Prediction accuracy increases as you host more events. Your first few events establish the baseline. Each subsequent event makes predictions more accurate for your audience.
Vantage learns from your event history: no-show rates, cancellation patterns, demographic trends, and seasonal variations.
Predictions update automatically as new registrations come in, giving you up-to-the-minute attendance forecasts.
Vantage tracks registrations, cancellations, actual attendance, and demographic data from all your events.
The model identifies patterns: time of day, day of week, event type, registration timing, and historical no-show rates.
The model generates attendance predictions with confidence intervals, updating continuously as the event approaches.
After each event, Vantage compares predictions to actual attendance, refining the model for even better accuracy next time.
Are you going to sell out or fall flat? Velocity Scan tells you in real time — and tells you what to do about it. Stop refreshing spreadsheets and start making moves.
See if registrations are accelerating or slowing down compared to your historical averages and similar events.
Get early warnings when you're trending toward selling out, or falling short of capacity.
Velocity Scan doesn't just show you data. It recommends actions: "Boost marketing" or "Add early bird incentive" or "Open waitlist."
Get notified when registration velocity changes significantly. No more constantly checking dashboards.
First impressions matter. Your attendees scan a QR code, get a professional badge, and they're in. No lines, no fumbling, no "can you spell your last name?" Just a smooth start that sets the tone for everything after.
Every registrant gets a unique QR code via email or SMS. Staff scan codes with any smartphone or tablet. Check-in happens in under 3 seconds.
Design and batch-print directly from your browser. Supports all popular Avery templates (5395, 5390, 5392, 74540, 8522, and more). Live check-in monitor auto-prints name tags as guests arrive.
Wi-Fi unreliable at your venue? Registrant data is cached on-device. Check people in with zero internet. Everything syncs automatically when connection returns. Your event never stops.
Shows QR code from email/SMS or provides name
Uses smartphone/tablet to scan code (or search by name)
Professional badge prints instantly (optional)
Attendee is checked in, badge in hand. < 10 seconds total.
Multi-room training programs. Multi-day offsites. CE programs across multiple session rooms. Civic engagement tours. The forecast tells you who registered. GPS multi-point check-in tells you who showed up at every room, every session, every stop. Audit-grade. Privacy-first.
Canonical use case: corporate and public service seminars. The same capability also serves K-12 field trips, summer camps, tour operators, and sports tournaments.
GPS captured at the moment of scan, never between scans.
The live map shows pinned destinations and discrete scan events, not continuous walking paths.
The operator picks the destination at every leg. The system records what happens.
Email, SMS, livestream, surveys, and automated workflows. All built in.
GrapesJS-powered visual editor with your tenant branding baked in. Build beautiful campaigns without touching code. Pro+
Send SMS blasts via SimpleTexting with merge tags, scheduling, and automatic opt-out compliance. Growth+
Embed YouTube, Vimeo, or custom streams on your public event page with registration-gated viewing. Pro+
Post-event surveys with NPS, star ratings, yes/no, and multiple choice. Results dashboard with visual breakdowns. Pro+
Trigger-action automation. Send email or SMS on registration, check-in, cancellation, or on a schedule. Pro+
Set multiple ticket tiers with per-tier attendance modes (in-person, virtual, or both). You set the prices, including free tiers. Growth+
Five stages every organizer runs. Two very different outcomes.
| Stage | Without Vantage | With Vantage | What you earn |
|---|---|---|---|
| Two weeks out | Registration count is the only number on the dashboard. Booking decisions are gut-feel. | Vantage Forecast refreshes daily. Predicted attendance plus confidence range. | Right-sized venue. Catering planned against a number, not a hope. |
| Three days out | Generic reminder blast to the whole list. Hope it lands. | AI Co-Planner identifies high-no-show-risk registrants. Drafts personalized reminders for that segment. | Show rate lifts measurably. The room reads packed instead of half-empty. |
| At the door | Paper sign-in. Bottleneck at the badge table. Event starts late. | Velocity Scan turns any phone into a check-in terminal. QR scan, sub-second per attendee. | Event starts on time. Attendees walk in feeling the event is run by pros. |
| During | No visibility into pacing. No way to course-correct mid-event. | Real-time arrival pacing against the forecast. Anomaly alerts surface in the dashboard. | Mid-event corrections happen. Sentiment lifts because someone surfaced the data in time. |
| Within the hour of close | Manual follow-up later, if at all. Hot leads cool while you do the cleanup. | AI-drafted personalized follow-up for every attendee, ready before the venue lights come up. | Higher conversion to the next-tier offer. Revenue captured while interest is at peak. |
A 350-seat innovation summit. 347 registrations on the page. Without a forecast, the organizer would hope for roughly 308 attendees, the historical 89% show rate.
Vantage Forecast flagged 24 registrants three days out. Email opens dropped, registration timing was late, distance was over 25 miles.
The AI Co-Planner drafted personalized reminders for those 24. The organizer reviewed them in two minutes and hit send.
19 of the 24 walked in.
Final count: 327 attendees. 94% show rate. Same 350-seat room. 19 more attendees per event than the no-forecast posture would have produced.
The forecast itself was accurate within 2% of the post-intervention number.
Illustrative scenario. Vantage Forecast and the AI Co-Planner work together: the forecast names the registrants, the co-planner drafts the message, the organizer makes the call to send.
Yes, with a wider confidence range. Year one runs against industry averages and your event's own registration velocity. By event five, the model has learned your specific audience patterns, and the confidence range tightens. Most organizers report under 5% forecast error by month 18.
Don't. The AI Co-Planner drafts. You review and approve. Drafts that don't fit your voice get edited or skipped. Nothing leaves the platform without an organizer's send action.
Optional. Vantage exports CSV any time. Native integrations with HubSpot and GoHighLevel exist on Pro and above. The free and Growth tiers run standalone, with attendee data exportable on demand. No lock-in.
Yes. Scans queue locally on the phone. The moment cell or wifi returns, scans sync and any opted-in SMS fires. Tested on actual airplane-mode phones every release.
Vantage Forecast, Velocity Scan, and 2 AI credits a month are on the free tier. 25 events a year, 250 guests each, no credit card. Most organizers run their first event end to end on free before deciding whether to upgrade.
No credit card. No expiring trial. No auto-charge. Run one event end to end. See the forecast. Watch the room match the prediction. Decide from there. If you don't walk away with a tighter forecast, faster check-in, and a higher post-event conversion rate than your current stack, close the account and pay nothing.
Run your first event in 2 minutes. Attendance forecasting, AI co-planner, and over 50 Vantage Points available per event. Free, no credit card.
Want the philosophy first? Read: What is Event Intelligence? →