Create the event, invite your list, see the expected headcount, check everyone in and keep the relationship for next time. One platform, one guest list.
The Free plan needs no card and never expires.
01Create your event
Every event gets its own page on Vantage with registration, tickets and a share card. Sell tickets or take free registrations, and payouts go to your own Stripe account.
02Invite your guests
Ask the Co-Planner for an invitation or a reminder and it drafts one from your event's details. You edit it, then send it under your name.
Email, SMS, livestream, surveys, and automatic reminders. All built in.
GrapesJS-powered visual editor with your tenant branding baked in. Build beautiful campaigns without touching code. Pro+
Start with six templates for each kind of event, from registration opening to the thank-you. Open one in the composer and make it yours. Growth+
Send SMS blasts via your own SimpleTexting account with merge tags and automatic STOP opt-out handling. Growth+
Embed YouTube, Vimeo, or custom streams on your public event page with registration-gated viewing. Pro+
Post-event surveys with NPS, star ratings, yes/no, and multiple choice. Results dashboard with visual breakdowns. Pro+
Automatic reminders 24 hours and 1 hour before the event, feedback requests after it, and scheduled campaigns. Every plan
Respond to guest activity away from your keyboard: send the email or SMS you wrote when guests register, check in, cancel, or a waitlist seat opens, with optional delays and guest details merged in. Pro+
Set multiple ticket tiers with per-tier attendance modes (in-person, virtual, or both). You set the prices, including free tiers. Growth+
03Plan for the room
As registrations arrive, Vantage shows your current expected attendance against capacity, with the factors behind the forecast. Forecast attendance within 3%a as it learns your events. Use the next-step cards to spot guests who may not attend, then have Co-Planner draft a personal reminder for you to review and send, which can help more attend.
Related: How Forecast Works
Vantage Forecast predicts how many people actually show up, days before doors open, so you order the right amount of food, staff the right number of volunteers, and walk in confident. Vantage Forecast analyzes registration velocity, weather, drive time, past behavior, and over 50 available Vantage Points to predict who will actually show up.
Get attendance predictions days or weeks before your event. The model factors in repeat attendees, repeat no-shows, geographic distance and drive time, registration timing and pace, weather, day of week, seasonal patterns, and historical patterns, so you plan with real data, not gut feel.
Important: Prediction accuracy increases as you host more events. Your first few events establish the baseline. Each subsequent event makes predictions more accurate for your audience.
Vantage learns from your event history: no-show rates, cancellation patterns, registration sources, and seasonal variations.
Predictions update automatically as new registrations come in, giving you up-to-the-minute attendance forecasts.
Vantage tracks registrations, cancellations, actual attendance, and location data from all your events.
The model identifies patterns: time of day, day of week, event type, registration timing, and historical no-show rates.
The model generates attendance predictions with confidence intervals, updating continuously as the event approaches.
After each event, Vantage compares predictions to actual attendance, refining the model for even better accuracy next time.
Are you going to sell out or fall flat? Velocity Scan tells you in real time, and tells you what to do about it. Stop refreshing spreadsheets and start making moves.
See if registrations are accelerating or slowing down compared to your historical averages and similar events.
Get early warnings when you're trending toward selling out, or falling short of capacity.
See registration pace, then ask Co-Planner how your event is filling. It answers from live numbers: "nearly full, consider opening a waitlist."
Get notified when registration velocity changes significantly. No more constantly checking dashboards.
When doors open, Velocity Scan follows the door instead of registrations: who is in against who registered, check-ins per minute, and whether you are ahead of or behind your own usual pace.
04Welcome everyone
Scan the QR ticket or type a name. Your door staff see who has arrived, and their screens never show a guest's email or phone.
First impressions matter. Your attendees scan a QR code, get a professional badge, and they're in. No lines, no fumbling, no "can you spell your last name?" Just a smooth start that sets the tone for everything after.
Give each registrant a unique QR code by email, or a link by SMS to open it. Staff scan codes with any smartphone or tablet.
Design and batch-print directly from your browser. Supports all popular Avery templates (5395, 5390, 5392, 74540, 8522, and more). Live check-in monitor auto-prints name tags as guests arrive.
Someone shows up unregistered? They register at the door and go straight into the guest list, same as everyone else.
Wi-Fi unreliable at your venue? Registrant data is cached on-device. Check people in with zero internet. Everything syncs automatically when connection returns. Your event never stops. Works offline: scans queue locally and sync when connection returns.
Shows QR code from email/SMS or provides name
Uses smartphone/tablet to scan code (or search by name)
Professional badge prints instantly (optional)
Attendee is checked in, badge in hand. < 10 seconds total.
Field trips, tours and walk-a-thons check people in at every point along the way.
Multi-room training programs. Multi-day offsites. CE programs across multiple session rooms. Civic engagement tours. The forecast tells you who registered. GPS multi-point check-in tells you who showed up at every room, every session, every stop. GPS-verified. Audit-grade. Every scan timestamped and exportable. Attendees never located.
Multi-stop runs on any event, not just field trips. Each stop stamps its own scan-in and scan-out, so the export carries minutes present per session, and the roster takes the columns you define: license number, course code, whatever your program has to file. Keep every off-list or unreadable scan as an event record, including wrong-event, unknown-code, and malformed scans. Your organizer report groups them, so you can answer "was that one confused guest, or thirty?" after the event.
Canonical use case: corporate and public service seminars. The same capability also serves K-12 field trips, summer camps, tour operators, and sports tournaments.
GPS captured at the moment of scan, never between scans.
See pinned destinations and discrete scan events on a map, not continuous walking paths.
The operator picks the destination at every leg. The system records what happens.
05Keep it going
Attendance, check-ins and follow-up stay with your guest list. Vantage ranks who to follow up with, drafts the message and uses your event history for the next forecast.
Five stages every organizer runs. Two very different outcomes.
| Stage | Without Vantage | With Vantage | What you earn |
|---|---|---|---|
| Two weeks out | Registration count is the only number on the dashboard. Booking decisions are gut-feel. | Vantage Forecast recalculates on each open from current registrations. Predicted attendance plus confidence range. | Right-sized venue. Catering planned against a number, not a hope. |
| Three days out | Generic reminder blast to the whole list. Hope it lands. | Co-Planner identifies high-no-show-risk registrants. Drafts personalized reminders for that segment. | Show rate lifts measurably. The room reads packed instead of half-empty. |
| At the door | Paper sign-in. Bottleneck at the badge table. Event starts late. | Live Check-In turns any phone into a check-in terminal. Scan QR codes quickly, one attendee at a time. | Event starts on time. Attendees walk in feeling the event is run by pros. |
| During | No visibility into pacing. No way to course-correct mid-event. | Real-time arrival pacing against the forecast. Live check-in feed as guests arrive, with every off-list scan recorded on the event. Anomaly alerts surface in the dashboard. | Mid-event corrections happen. Sentiment lifts because someone surfaced the data in time. |
| Within the hour of close | Manual follow-up later, if at all. Hot leads cool while you do the cleanup. | AI-drafted personalized follow-up for every attendee, ready before the venue lights come up. Co-Planner drafts it in your voice. You review it and send. | Higher conversion to the next-tier offer. Revenue captured while interest is at peak. |
A 350-seat innovation summit. 347 registrations on the page. Without a forecast, the organizer would hope for roughly 308 attendees, the historical 89% show rate.
Vantage Forecast flagged 24 registrants three days out. Ticket views had stopped, registration timing was late, and none had confirmed.
The Co-Planner drafted personalized reminders for those 24. The organizer reviewed them in two minutes and hit send.
19 of the 24 walked in.
Final count: 327 attendees. 94% show rate. Same 350-seat room. 19 more attendees per event than the no-forecast posture would have produced.
The forecast itself was accurate within 2% of the post-intervention number.
Vantage Forecast and the Co-Planner work together: the forecast names the registrants, the Co-Planner drafts the message, the organizer makes the call to send.
Advertise on other platforms. Promote and manage events on Vantage.
| Vantage | Eventbrite | Luma | Zoom Webinars | StreamYard | Bizzabo | Cvent | |
|---|---|---|---|---|---|---|---|
| Pay less in monthly fees | Free plan never expires; Growth $39/mo, Pro, Business | Free to publish; Pro email marketing from $15/mo | Free; paid plan $59/mo billed annually | $83.33/mo billed annually per user, plus a Workplace Pro seat | Free; Core $35.99/mo annual, individual use | $499/user/mo, 3-user minimum, from $17,999/yr | Professional and Enterprise: quote only; free to build; pay per registration |
| Keep more of your ticket revenue | 3% platform fee plus processor fees; proceeds go to your own Stripe | 3.7% + $1.79 per ticket + 2.9% processing, US paid tickets | Free: 5% + Stripe; paid plan: 0% + Stripe | Take rate not found | Not a ticketing product | Not found | Payment fee set in your contract; no percentage published |
| Host live events easily | Add speakers to the stage from your guest list; one click creates the YouTube Live broadcast on your channel | Pasted meeting links; paste a YouTube link | Google Meet or Zoom on the host account; paste a link | Promote to panelist, Backstage on Webinars Plus; native RTMP to YouTube | Greenroom, host adds to stage; YouTube is the primary destination | Bring attendees on stage, Virtual add-on; YouTube not found | Attendee Hub live and simulive streams; on-stage and YouTube not found |
| Predict the turnout before the doors open | Forecast attendance within 3% as it learns your events, every plan1 | Not found | Not found | Not found | Not found | Not found | Registration Predictions: counts with ranges; in design, not released |
| Keep the door moving | Staff scanner on any phone; walk-ins register at the door | Organizer app scans QR | Web or app scanner | Not found | Not found | Onsite Command App | OnArrival scans QR |
| Allow attendees to check themselves in | Guests type their name on a tablet at the door and check themselves in. Every plan. | Not found | Not found | Not found | Not found | Not found | Self-serve check-in with QR (OnArrival) |
| Print badges at the door | Seven Avery templates; badges print automatically as guests check in, Growth and up | Ticket printers, not badge printing | Built-in badge printing unavailable, per Luma | Not found | Not found | Custom badge printing, Advanced Onsite | On-demand badge printing (OnArrival) |
| Manage contacts and follow-ups together | Native lightweight CRM & workflows | Fixed reminders; custom rules and CRM need Zapier or another subscription | Fixed reminders; custom rules and CRM need Zapier or another subscription | Requires outside subscription and integration | Not found | Requires outside subscription and integration | Salesforce, HubSpot, Marketo integrations; own CRM not found |
| Free plan that never expires | Yes, never expires, 25 events, 250 guests each | Yes, free events unlimited | Yes, free forever | Webinar license unavailable on Free | Yes, watermarked | Free plan unavailable | Free to build; pay per registration to launch; expiry not stated |
| Check guests in with no signal | Offline QR check-in built in: the guest list downloads once, scans queue on the phone and sync when you reconnect, every plan | Not found | Not found | Not found | Not found | Onsite Command app checks in and prints badges offline | OnArrival checks in and prints badges offline once the event is downloaded to the device |
"Not found" means the vendor's own pages do not describe it; not a no. Prices are vendor-published list prices as of August 2026. Cvent publishes no list price, so its price cells say quote only. Payment processing fees apply on every platform that sells tickets.
Cvent alternatives · Bizzabo alternatives
Related: How Vantage Works: Guides to Every Feature
Yes. Vantage Events provides event pages with registration, tickets paid out to your own Stripe account, QR check-in from any phone, email campaigns and reminders. It also forecasts attendance.
Yes, with a wider confidence range. Year one runs on your event's registration velocity, weather, drive time, day of week, season and cancellations. Starting with your third closed event, your own history contributes to the forecast and carries more weight with each event after that, tightening the confidence range.
Don't. The Co-Planner drafts. You review and approve. Drafts that don't fit your voice get edited or skipped. Nothing leaves the platform without an organizer's send action.
Optional. Vantage exports CSV on Pro and above. CRM integrations are available on Growth and above. The Free tier runs standalone. No lock-in.
The Free plan needs no credit card: up to 25 events, 250 guests each, QR check-in, printable tickets, 2 AI credits a month, and one Vantage Point per event, the highest-importance signal the engine ranks. Vantage Forecast is on every plan, including Free. Growth at $39 a month gives you 6 Vantage Points per event, unlimited events, 500 guests per event and 8 AI credits a month. Pro raises that to 2,000 registrants an event, 25 AI credits and 15 Vantage Points.
Each organizer you invite gets 30 days of Pro free, no card required. The 30-day Pro trial is still open to them after that, for 60 Pro days in all.
Yes. Scans queue locally on the phone. The moment cell or wifi returns, scans sync and any opted-in SMS fires. Tested on actual airplane-mode phones every release.
No credit card at signup. The Free plan is the default and never expires. When you want the full 15 Vantage Points behind each forecast and 2,000 guests per event, add a card and start a 30-day Pro trial. If the added depth isn't for you, cancel before day 30, pay nothing and keep Free.
Want the philosophy first? Read: What is Event Intelligence? →
Observed average error was 7.3% across three consecutive real events, improving with each event. Forecast attendance within 3% is the expected accuracy as the model learns from every closed event.