Effective date: August 15, 2026
Operated by: Evan Taylor, a sole proprietor doing business as Vantage Events
Vantage Events respects your privacy. We strive to use information to provide the best possible service while respecting the confidentiality of information we are entrusted with. This Privacy Policy outlines the types of personal information we may receive or collect when you use our services, as well as some of the methods we use to safeguard your personal information. It applies to our marketing site (vantageevents.app) and the Vantage Events application (app.vantageevents.app), including event registration pages hosted on either.
We collect personal information in order to establish your account, to handle billing and to understand your specific needs to serve you better. Personal information is information about you that is personally identifiable, such as your name, email address or phone number.
Vantage Events uses cookies and similar technologies to keep you signed in and to learn how our website and services are used. A "cookie" is a small file containing a string of characters that uniquely identifies your browser. Most browsers accept cookies by default; you can set your browser to refuse all cookies, accept cookies from specific websites, or alert you when a cookie is sent. We use Cloudflare Turnstile on sign-in, sign-up and registration forms to protect against automated abuse, and Turnstile may set a cookie for that purpose. Our marketing site uses the Meta pixel to measure the effectiveness of our pages and to show relevant content to people who have visited them; the pixel may set third-party cookies governed by Meta's privacy policy, and you can limit ad personalization in your browser and your Meta account settings. Our servers also automatically record information when you visit, including the URL that directed you to our website, your IP address, browser type and the date and time of your visit. If you refuse cookies, signing in and some features will not work as intended.
Vantage Events serves event organizers. When an organizer collects registrations for their event through Vantage, the guest information collected (such as names, email addresses, phone numbers, and any custom fields the organizer chooses to ask for) belongs to that organizer and is processed by Vantage on the organizer's behalf. The organizer decides what to ask registrants; Vantage provides the forms and stores the answers for the organizer. If you registered for an event run by one of our organizers and have questions about how your information is used, contact the event organizer first. We will assist organizers in honoring deletion and correction requests.
The information Vantage Events collects is used to understand your needs and permits Vantage Events to deliver a consistent and personalized experience. For example, Vantage Events may use your information to:
Your information may be aggregated with other customers' information on a purely non-identifiable basis to understand how our products are used and to help make them better, including improving our attendance forecasting.
Payments to Vantage Events (subscriptions and single-event upgrades) are processed by Stripe, Inc. Card numbers are entered on Stripe's payment pages and never touch our servers; we do not receive or store them. Stripe's privacy policy is at https://stripe.com/privacy. Ticket payments for an organizer's event are either processed through Stripe or, where an organizer uses their own payment provider, made directly to the organizer outside Vantage; in that case Vantage never sees the payment, and the organizer's own provider's privacy policy applies to it.
Vantage Events will not sell, rent or lease your personal information to others. Vantage Events may share personal information with companies working on our behalf for the purposes detailed above. In any such case, we require that those companies adhere to privacy standards and policies at least as restrictive as those Vantage Events has in place.
The companies working on our behalf are: Stripe (payments), Microsoft Azure (hosting), Azure Communication Services (transactional email delivery), SimpleTexting (text messages, where an organizer enables them), Cloudflare (site protection, bot prevention, and live video infrastructure), Google (optional sign-in and the YouTube integration described below), Anthropic (the public demo assistant on our marketing site), and OpenStreetMap's Nominatim service (converting event street addresses you enter into map coordinates). Each receives only what its function requires.
Circumstances may arise, whether for strategic or other business reasons, in which Vantage Events decides to sell, buy, merge or otherwise reorganize its business. Such a transaction may involve the disclosure of personal information to prospective or actual purchasers, or the receipt of such personal information from sellers. It is Vantage Events' established practice to seek appropriate protection for personal information in advance of any such transaction.
We may have a good faith belief that access, use, preservation or disclosure of information is reasonably necessary to: (a) satisfy any applicable law, regulation, legal process or legitimate governmental request; (b) detect, prevent, or otherwise address suspected fraud, security or technical issues; (c) enforce any applicable Terms of Service, including investigation of potential violations; or (d) protect against imminent harm to the rights, property or safety of Vantage Events, its users or the general public as required or permitted by law.
Organizers may enable multi-stop check-in with location capture for an event. When enabled, each scan records the date and time, the selected stop, and the location of the scanning device operated by the organizer's staff. The location recorded is the scanning device's, not the attendee's; attendee devices are never queried and attendees are not tracked. Scan coordinates stay in the organizer's attendance record. They are never shown on public event pages or in confirmation emails. Staff operating the scanner are notified on the scanning screen that the device's location is recorded with each scan.
We send transactional messages on organizers' behalf (registration confirmations, event reminders, and similar) by email and, where an organizer enables it, by SMS. Registrants can opt out of an organizer's reminder messages using the link or reply instructions in the message.
Sign-in with Google is optional. If you sign in with Google, we receive your name, email address, and Google account identifier, and nothing else.
Organizers may optionally connect their own YouTube channel to Vantage. This feature uses YouTube API Services. By using it, you agree to be bound by the YouTube Terms of Service (https://www.youtube.com/t/terms). Google's Privacy Policy (https://policies.google.com/privacy) describes how Google handles your information.
When you connect a YouTube channel:
You can disconnect your channel at any time in your Vantage settings, which deletes the stored authorization token. You can also revoke Vantage's access from your Google security settings page at https://myaccount.google.com/permissions.
Vantage's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Vantage provides forecasting and event-planning features that analyze registration activity on your own events to produce estimates such as expected attendance. These features use your event's data on your behalf. The public demo assistant on our marketing site processes what visitors type or say to it in order to respond; do not share sensitive personal information with the demo.
The Vantage Events website may from time to time link to third-party websites for your convenience and to provide easy access to additional useful information, and organizers' event pages may link to sites the organizer chooses, including their own payment provider. Should you select such a link you will leave Vantage Events. Vantage Events does not control those sites or their privacy practices, which may differ from ours. Any personal data you choose to provide to such third parties is not covered by this Privacy Policy. We recommend that you read a website's privacy policy before providing personal information. A link to another website from Vantage Events does not constitute an endorsement of that website.
Vantage Events strives to keep your personal information accurate and up to date. You can review and correct your account information in your account settings. To safeguard your privacy and security, we will verify your identity, such as by requiring your password, before granting access to your data.
Depending on where you live, you may have some or all of the following rights regarding your personal information:
These rights are provided under state privacy laws including the California Consumer Privacy Act as amended by the CPRA, and the comparable laws of Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana and other states as they take effect. To exercise any of them, contact us using section 15. We will verify your identity before acting, and respond within the time your state's law requires, 45 days in most, extendable once where permitted.
If you are an event guest rather than an organizer, the organizer who invited you is the controller of your information and we act on their instructions. We will refer your request to them and assist them in answering it.
Vantage Events is a business service for event organizers. It is not directed to children, and we do not knowingly collect personal information directly from anyone under 13.
Organizers do sometimes run events for young people, school trips and youth programs among them, and in those cases an organizer may enter attendee details that belong to a minor. That information is the organizer's, submitted by them and handled on their instructions, and we use it only to provide the event service to them. If you believe a child has provided us information directly, contact us at the address in section 15 and we will delete it.
Vantage Events values your trust and takes it seriously. To prevent unauthorized access and disclosure, to maintain data accuracy, and to ensure the appropriate use of your information, Vantage Events utilizes industry standard physical, technical and administrative procedures to safeguard any personal information we collect. Access to systems holding user data is limited to authorized roles, and authorization tokens are encrypted at rest. Check-in staff accounts are shown only the information needed at the door: a guest's name, employer, and check-in status, with email and phone hidden and the restriction enforced at the API level.
The world of technology changes quickly. If and when there are future changes to our Privacy Policy, we will post them at vantageevents.app/privacy with an updated effective date.
We value your opinions and suggestions. Please email us with any questions or concerns at hello@vantageevents.app, with "Privacy Policy" in the subject line, or write to us at:
Vantage Events
ATTN: Evan Taylor
236 Miracle Strip Pkwy SW, Unit A1
Fort Walton Beach, FL 32548