Vantage Events Privacy Policy

Effective date: October 6, 2026.

Vantage Events is operated by Evan Taylor, a sole proprietor doing business as Vantage Events ("Vantage," "we," "us"). This notice explains how we collect, use, disclose, and retain personal information through vantageevents.app, app.vantageevents.app, and the event pages, registration forms, and other services we provide.

Contact us at hello@vantageevents.app with the subject Privacy Policy. Our mailing address is 236 Miracle Strip Pkwy SW, Unit A1, Fort Walton Beach, FL 32548, United States.

1 Our role and the organizer's role

For our own account administration, billing, website operations, security, and business communications, Vantage determines how personal information is used.

An event organizer determines what information to collect for its events, who may access it, and how to use it. We process that event information for the organizer to provide the service, subject to our agreement with the organizer and any executed Data Processing Addendum. Examples include registrations, contact lists, custom registration answers, attendance records, messages, and survey responses. An organizer's use of that information is also governed by its own notices and obligations.

If you registered for an organizer's event, contact that organizer first about its use of your information or to request access, correction, or deletion. We assist organizers with requests and can help route a request sent to us. Vantage remains responsible for the information it processes for its own purposes.

2 Information we collect and its sources

We collect information you provide, information an organizer or authorized integration supplies, and information generated when the service is used.

Custom registration answers, event descriptions, and messages can contain sensitive information depending on what an organizer asks and what a person submits. Provide only what is necessary for the event or requested feature. Organizers must establish an appropriate reason and obtain any required permission before collecting sensitive information. A field being available does not establish that a proposed collection is lawful.

3 How we use information

We use information to create and administer accounts; provide registrations, tickets, check-in, live rooms, and connected features; process billing; deliver requested communications; answer support requests; maintain security; investigate misuse; comply with law; and establish or defend legal claims.

We also use service activity to understand reliability and usage, improve the service, and support attendance forecasts. Forecasts are estimates. We may use aggregated or deidentified information for analysis and improvement. When we treat information as deidentified, we take measures to keep it from being reasonably linked to a person and do not attempt to identify people from it except as permitted by law to assess those measures.

We use our website analytics to understand website use. Our website integration disables advertising features, advertising personalization and Google signals. We do not build advertising audiences from that website measurement. Section 4 explains Google Analytics and how to turn it off. We do not use personal information to make automated decisions that produce legal or similarly significant effects on an individual. Organizers and services you independently connect are responsible for their own practices.

4 Cookies and measurement

We use cookies and local storage for sign-in, preferences, security, and operation of the service. Cloudflare Turnstile protects forms against automated abuse and receives technical information such as IP addresses. Our marketing website uses Google Analytics to measure visits and page use. Analytics is on by default when this browser can save your privacy choice, unless you turn it off or your browser sends Global Privacy Control (GPC). If the browser cannot save a choice when the page loads, analytics stays off. Advertising tags are not loaded by our website, and advertising storage, advertising user data and advertising personalization are disabled in our website analytics configuration. Google's Privacy Policy also explains how it handles information. The app also uses Cloudflare Web Analytics to measure page performance and usage. Marketing video previews are hosted on our site; your browser connects to YouTube when you choose to play a video.

Microsoft Application Insights receives performance information, errors, and application logs. Request and dependency URLs sent through our query-string scrubber omit the query string. Application log entries remain separate records and may contain operational identifiers. Our SMS logging limits the logged recipient phone number to its last four digits.

Email engagement measurement, when enabled for the relevant message type, uses a small image or the email provider's tracking features to record activity such as an open or click. These records may be associated with an email recipient and event. Where enabled, event email engagement also supports attendance forecasts and organizer follow-up indicators. Eligible event messages and campaigns can use different measurement mechanisms. Open records are imperfect because email software may block or automatically load images. Account security messages are not part of our event engagement measurement.

Privacy choices

Use the Privacy choices controls on this page to allow or turn off Google Analytics for this website. We save the choice in this browser when storage is available. When analytics is off, the website does not load Google Analytics or send analytics measurement requests, including cookieless analytics pings. Turning it off stops measurement immediately and clears the website's Google Analytics cookies. Once the choice is saved, the page reloads. If saving fails, analytics remains off on the current page and the controls explain that the choice could not be saved; use GPC to keep analytics off on later visits. Turning analytics off also stops it in other open tabs; turning it back on takes effect after reloading. These choices do not erase information already sent to Google, change your Google account settings, or change another device or browser's choice.

When this website detects Global Privacy Control (GPC), it keeps Google Analytics off, even if a previous saved choice allowed it. GPC and this control do not stop processing necessary for sign-in, security or providing a requested service, and they do not change an organizer's separate practices. Clearing browser storage may remove the saved choice; an active GPC signal continues to take priority.

You can also manage cookies and local storage in your browser and remote images in your email software. Blocking essential storage may prevent sign-in or other features from working. Disabling remote images can reduce pixel-based measurement but does not prevent every type of activity record, including a visit after you follow a link. Turning off website analytics does not control app performance monitoring, event attendance records or email engagement measurement. See Section 11 for other choices and requests.

5 Check-in and online attendance

Check-in records identify the registration, time, and, where applicable, event stop. If an organizer enables location capture for multi-stop check-in, the scanner requests the operating staff member's device location. The scanning screen gives notice of that collection. Scan coordinates become part of the organizer's attendance record; they are not displayed on public event pages or in confirmation emails. This feature does not request the attendee's device location.

Opening a personal live-stream link is recorded. After approximately one minute while the stream is live, an attendance record is created and is visible to the organizer. Later playback of a recording does not create that live-stream attendance record.

For Vantage Rooms, we record joining through a personal event link, attendance after approximately one minute, and time spent across visits. The organizer can see those records. These attendance records are distinct from ordinary website and security logs.

6 Email SMS and push notifications

Vantage sends account, billing, security, and service messages. Organizers use Vantage to send event messages and, where permitted, marketing communications. An organizer is responsible for selecting recipients, obtaining required consent, and honoring communication choices. Organizer messages may use a connected messaging provider, such as the organizer's SimpleTexting account.

Use the unsubscribe control in an email or the instructions in a text message to stop the corresponding optional messages. Required account, security, or transaction notices may still be sent when necessary. You can also contact the sender or Vantage for help. An unsubscribe does not itself cancel a registration or purchase.

If you choose Get updates and permit browser notifications, we store the browser push endpoint with your registration. Delivery involves the browser's push service, such as Apple, Google, or Mozilla. Organizers compose the notifications, and a notification can open your ticket. We apply the service's do-not-contact controls. You can disable notifications through the ticket controls or your browser's notification settings.

7 AI features

AI features receive the information needed for the task you request. This may include a prompt, relevant event and attendance information, or survey answers when an organizer requests a summary. Public demo assistants should not be given private attendee records or other sensitive information.

Anthropic provides Co-Planner, text drafting, and the public demo assistant. Google Gemini handles speech transcription and helps shape spoken answers. ElevenLabs provides voice output, with Google text-to-speech as a fallback. OpenAI provides image creation. Spoken answers can contain event information, so consider who can hear them.

Vantage does not use organizer event data to train foundation models. We use AI providers to deliver the requested features, subject to the applicable service arrangements. If you connect Vantage to an AI account you independently maintain, the information returned to that account is also subject to your agreement and settings with that provider, as explained in Section 10. Review AI output for accuracy before using or publishing it.

8 Google YouTube and Facebook connections

Google sign-in does not, by itself, grant Vantage access to your Gmail, Drive, or YouTube content. Connecting YouTube is a separate optional action. We store the authorization token encrypted until the connection is disconnected and use the permissions granted to support your broadcast. A broadcast is unlisted unless you select public visibility. Stream keys are shown for setup and are not stored by Vantage.

Optional YouTube live chat is off by default. When enabled, it relays public display names and chat messages into the event room. Vantage does not save that chat in its database; temporary message identifiers used to prevent duplicate messages are discarded when the broadcast ends. This connection does not fetch subscriber lists or channel analytics.

YouTube use is subject to the YouTube Terms of Service, and Google handles information under its Privacy Policy. You can disconnect in Vantage and revoke access through Google account permissions. Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.

When an organizer connects a Facebook Page and chooses to stream to it, Facebook receives the broadcast title, description, and video. Vantage creates that broadcast on the selected Page under the organizer's account. Public broadcasts and chat can be seen and copied by their audiences.

9 Who receives information

An organizer and its authorized users receive information for their events according to their roles. Staff check-in access is limited to the information supported by that role, such as guest name, employer, and check-in status; it does not provide unrestricted access to guest email addresses and phone numbers.

We use service providers for the following functions. The information sent depends on which feature is used.

For providers processing information on our behalf, we limit disclosure to the relevant purpose and use appropriate contractual protections. Some providers also act independently for activities such as payment compliance or information collected directly through their own services. Their notices describe those activities.

We may disclose information when reasonably necessary to comply with law or a valid legal request; protect people, rights, and security; investigate fraud or misuse; or enforce our agreements. Information may also be reviewed or transferred in a financing, acquisition, or other business reorganization, subject to appropriate confidentiality and privacy protections. We may disclose information with your direction or permission.

Publishing an event or posting to a public or shared space makes the selected content available to its audience. That does not make private registrations, contact lists, or unpublished event data public.

10 Connected apps

An organization administrator or manager can authorize a compatible app, such as Claude or ChatGPT, to use selected Vantage tools for one organization. The authorization screen presents the requested permissions for that organization. Access lasts up to 90 days and ends earlier on disconnection, revocation, or loss of the required role.

Depending on the permissions selected, a connected app can read event details; selected registrant and contact details, including name, email, phone, organization, city, state, ZIP code, registration and payment status, attendance, and communication preferences; campaign content and delivery totals; forecasts; and email activity without recipient email addresses. Authorized tools can also create or edit events and publish or unpublish them.

These tools do not expose full card information, payment amounts, street addresses, or custom registration answers. They do not send email or SMS, change contact or registrant records, or grant access to another organization. Publishing an event through a connected app can trigger an existing new-event automation, including a connected Zapier workflow.

Vantage receives the tool requests directed to it, not the full conversation in the other app. The connected provider receives the requested results and handles them under your agreement and settings with that provider. Review what the tool is asking to access or change before authorizing it.

We record the app, person granting access, organization, permissions, grant and use times, and revocation. Stored connection credentials use one-way hashes; short-lived access keys last about 30 minutes and are not stored as reusable plaintext keys. Connection records are deleted 90 days after the connection ends.

Request logs record time, route, result, organization or account and app identifiers where relevant, IP address, and browser information. They do not store request or response bodies; email and search parameters are removed from logged query information. These logs remain in active storage for 90 days and may then be archived for up to one additional year before deletion. Error logs are retained for 90 days.

Use Settings > Connected Apps > Disconnect to stop access; disconnection takes effect on the next request. For Claude, you can also manage the connection in Customize > Connectors. Disconnection does not erase information already returned to the other provider. Request deletion from that provider separately where needed.

11 Your choices and privacy rights

You can review account information, change available preferences, disconnect integrations, manage device permissions, and use the communication controls described above. Contact us if a control does not meet your need.

Depending on the law that applies, you may have rights to know whether we process your personal information; access it; correct it; request deletion; obtain a portable copy; restrict certain uses of sensitive information; or opt out of sale, targeted advertising, or certain profiling. You may also have rights to withdraw consent or appeal a denied request. We will not unlawfully discriminate against you for exercising a privacy right.

Send requests to hello@vantageevents.app with the subject Privacy Policy. If you are asking about an organizer's event records, identify the organizer and event so we can help route the request. We may verify your identity and, for an authorized agent, their authority. We will not ask you to email us your password. We respond within the period required by applicable law and explain any permitted extension or reason we cannot fulfill a request.

To appeal a decision where an appeal right applies, reply to our decision or email us with the subject Privacy Appeal. We will explain the review outcome and any further avenue available under the applicable law.

The Privacy choices control and GPC behavior are described in Section 4. You may also contact us with a request to opt out of any sale, sharing or targeted-advertising processing covered by applicable law. We evaluate such requests under the law that applies; essential service and security processing may continue. These controls describe Vantage's website implementation and do not change the independent settings or practices of an organizer or a service you connect.

12 Retention and deletion

We retain information for the purpose for which it was collected, taking account of account activity, the organizer's instructions, security needs, legal requirements, payment disputes, and our agreements. We do not assign a single retention period to every category of information.

Event data is retained to provide the organizer's service and handled at account closure under the applicable agreement and any executed Data Processing Addendum. Organizers should use the export opportunity described in the Terms of Service. We may retain limited records for legal obligations, fraud prevention, disputes, or an applicable preservation requirement.

Database backups normally rotate over approximately seven days. A deleted record may persist until the relevant backup expires; any restored data remains subject to the applicable deletion instructions. The specific connection, request-log, archive, and error-log periods are stated in Section 10. Records needed to honor a communication opt-out may be retained to prevent further unwanted messages.

13 Children and youth events

Vantage's organizer service is intended for adults and is not directed to children under 13. We do not knowingly collect personal information directly from children under 13 without the arrangements and consent required by applicable law.

An organizer may run an event involving minors and may submit information on their behalf. The organizer must provide appropriate notices and obtain required parental or guardian consent. We process that information on the organizer's instructions, but that arrangement does not remove any obligations the law places on Vantage.

A parent or guardian who believes a child has provided information improperly can contact us at hello@vantageevents.app. We will investigate, coordinate with the organizer where appropriate, and delete information or obtain required authorization as the circumstances and law require.

14 Security and location of processing

We use reasonable administrative, technical, and physical safeguards appropriate to the information and service, including access controls and protections for credentials. No internet service can guarantee complete security. Report a suspected vulnerability or unauthorized disclosure to hello@vantageevents.app with the subject Security; do not include unnecessary personal information in the report.

Vantage operates in the United States and uses providers that may process information in other locations. Applicable provider arrangements and privacy requirements govern those transfers. This notice does not itself provide consent for a transfer or replace any additional safeguards required by law.

15 Other services and changes to this notice

An independent site, organizer, or connected service may collect information under its own notice. Review that notice when you choose to use the other service. Our use of a service provider does not remove our obligations for information processed on our behalf.

We will date the published version of this notice and provide additional notice of material changes as required by law. If a new use requires consent, we will obtain it before that use. Reading this notice or continuing to use the service does not, by itself, constitute consent where the law requires a separate choice.